Vacancies

We currently have four positions available

  1. Finance Manager
  2. Non-Resident House Manager

Please scroll down for details

  • Finance Manager

    REPORTING TO: Chief Executive & Treasurer

    RESPONSIBLE FOR: Finance Assistant

    LOCATION: Mill Hill 

    • Prepare the annual budgets and quarterly management accounts with CEO/Treasurer
    • Ensure financial transactions (income and expenditure) are processed and maintained in accordance with the requirements of the Charity SORP
    • Liaise with the auditors
    • Prepare trial balance for annual auditors
    • Ensure the year end accounts are prepared by auditor in line with current financial regulations
    • Ensure annual returns are processed e.g. Charities & FCA return

     

    Management

    • Oversee the Finance Assistant to ensure they carry out the tasks as set out in the Finance Assistant’s job description and any other delegated tasks
    • To have regular meetings to monitor the Finance Assistant’s performance, duties and development
    • Identify any training needs and put plans in place to meet any training requirements
    • Ensure prompt bill paying

     

    Tenancies

    • Record & maintain tenancy details in Landlord Manager (property management software)
    • Liaise with Tenancy Support regarding start & end of tenancies and return of deposits
    • Maintain and update direct debit rent collection spreadsheet
    • Liaise with the relevant local authorities regarding tenants housing benefit entitlement
    • Oversee the Tenancy Deposit Scheme including the receipt of deposits, the return of deposits and reconciliation of the deposit control account
    • Set up and maintain direct debits for rents and utilities
    • Run weekly rent receivable updates on Landlord Manager
    • Import rents received into Sage
    • Review rent arrears on a monthly basis  with Head of House Management & Tenancy Support and ensure prompt action is taken to recover outstanding rents
    • Manage annual rent increase process including preparing figures for rent increases e.g. annual service charges, water rates & heating rates
    • Ensure management fees are invoiced quarterly e.g. IDS

     

    Payroll

    • Maintain and update monthly wages excel spreadsheet with information provided by our outsourced payroll company
    • Pay monthly salaries, PAYE and P11d  liability
    • Post monthly payroll journals into Sage
    • Reconcile the payroll, health plan and pension control accounts

     

    VAT

    • Process quarterly VAT returns for JBD Properties Ltd

     

    CIS

    • Process monthly Construction Industry Scheme returns for JBD Properties Ltd

     

    Contracts

    • Keep a diary of insurance, utility and maintenance contracts and process renewals where appropriate

     

    Fundraising receipts

    • Reconcile Worldpay account
    • Ensure quarterly gift aid is checked and processed

     

     Essential Knowledge

    • Sage Line 50  
    • Training will be offered on Landlord Manager property software
    • Proficient user of Microsoft office, particularly Excel
    • Experience of online banking systems, preferably including direct debit systems
    • Charity SORP
    • Credit Control

     

     Person Specification/Experience

     

    Essential Criteria

    ACA, ACCA, CIMA or CIPFA

    Or

    Qualified by experience 

    A minimum of 5 years’ experience of practical accounting

     

     

    Extensive knowledge of accounting principles and charity accounting

     

     

    Strong track record in a senior finance role

     

     

    A working knowledge of the Charity / Not-For-Profit Sector

     

     

    Track record of carrying out and co-ordinating day to day accounting activities, including management of month end and year end activities, experience of establishing and developing financial policies and procedures, as well as overseeing the bookkeeping function

     

     

    Ability to demonstrate use of SAGE software packages and/or other similar accountancy software packages

     

     

    Knowledge of current UK accounting standards

     

     

    Knowledge of legislation affecting charities

     

     

    Ability to build, develop and maintain strong and effective working relationships both internally and externally

     

     

    Capable of managing multiple responsibilities and able to deliver to strict deadlines

     

     

    Working knowledge of Statement of Recommended Practice (SORPs)

     

     

    Ability to review and update accounting systems and the software require

     

     

    Proven experience of managing change

     

     

    PC literate with good input and spreadsheet skills

     

     

    Knowledge of accounting in the housing sector including rent collections – credit control

     

     

    Must be a team player

     

     

    Must have a positive attitude and be self-motivated

     

     

    Must be able to identify, investigate and resolve discrepancies

     

     

    Must be PC literate with good input and spread sheet skills

     

     

    Proactive and flexible approach to work

     

     

    Excellent verbal and written communication skills with internal and external colleagues, tenants and suppliers

     

     

    Must have a ‘hands on’ approach and understand your role in the context of the charity

     

     

    Excellent time management skills

     

     

     Hours of Work

    Monday – Thursday 9.00am – 5.30pm, Friday 9.00am – 2.00pm.

     

    Salary

    Between £42,000 and £50,000 dependent on qualifications, skills & experience.

     

    Annual leave

    20 days annual leave + 8 days bank holidays + Jewish High Holy days (approx. 8 depending on year).

     

    Job Type:                        Permanent

     

    Location:                   Head Office 

  • Non-Resident House Manager

    RESPONSIBLE TO: Director of Housing Management and Tenancy Support

     

    Job Purpose

    1.  To provide emergency assistance for resident tenants on an ad hoc basis as and when required in any of our 7 mobility apartment buildings.
    2.  To act as a “good neighbour” and enable piece of mind for our tenants
    3.  To provide holiday, sickness training or meeting cover, for House Managers, including occasional nights. To relieve resident staff who are finishing their shift.

     

     Key Duties

    •  It is difficult to define all the Non-Resident House Manager’s duties, but a combination of firmness combined with unlimited kindness seems to work.
    •  Making a twice daily call around
    •  Responding to alarms using the inter-communication system.
    •  Dealing with tenant’s complaints
    •  Responding to the alarm and giving emergency help and general assistance in case of accident or illness until the help of local services and/or a relative can be obtained.
    •  Keeping accessible records of essential services, relative’s records, GP’s numbers etc. for all tenants
    •  Care of tenants who may be ill for short periods e.g. arranging meals on wheels (not nursing)
    •  Providing a link between the tenants and a variety of service providers such as the Local Authority, Health and Social services.
    •  Supporting the community team
    •  Maintaining a Daily Log Book and Day Book report in which all relevant incidents are recorded and passed on to colleagues.
    •  Carrying out and adhering to the organisations Health & Safety Policies and Procedures.

     

    General

    • To comply with the charity’s code of practice to ensure that you act in a professional manner at all times which reflect the values of Jewish Blind & Disabled.
    • To maintain standard of dress that is appropriate to role and in accordance with the charity's dress policy.
    • To maintain confidentiality at all times and to ensure respect for, proper observance of and adherence to Jewish Blind & Disabled confidentiality policy for all staff.
    • To adhere to Jewish Blind & Disabled Data Protection Policy and ensure that any breach or concerns are reported to your line manager or to the Data Controller.
    • To attend regular meetings with line manager, regular team meetings and undertake relevant training as and when required.
    • To take all reasonable care of the health and safety of yourself and of other persons who may be affected by your acts or omissions.
    • To comply fully with the charity’s Health & Safety Policy and to be responsible for and to manage risk within your sphere of responsibility.
    • To work at any other Jewish Blind & Disabled location, as and when required.
    • To undertake any other duties which are consistent with the post.

    This job description is not an exhaustive list of duties and responsibilities and is subject to change in accordance with the needs of the service.

     

     General Information

    • Jewish Blind & Disabled is the only Jewish charity dedicated to ensuring that neither physical disability nor impaired vision is allowed to become a barrier to living independently. Our unique developments of mobility apartments, with their 24/7 onsite support, are specially designed to enable the everyday tasks that are so easy for others to take for granted thereby enabling people from the age of 18 upwards to live life as they choose behind their own front door. 
    • Jewish Blind & Disabled is an independent charity that is not affiliated to any other organisation.
    • A Tenant Support Team is also available for the House Managers to call on if they require support for individual tenants.
    • A Community Team is also involved in organising functions that are supported by a team of volunteers.

     

    Requirements

    The Applicant must:

    • be able to efficiently undertake the objectives and duties of the post (above)
    • be loyal, confidential and discreet
    • have good organisational and administration skills
    • have good computer skills
    • be self motivated, proactive and able to work on own initiative
    • must have strong interpersonal skills
    • must have a ‘can do’ attitude
    • be conscientious and punctual and responsible
    • be flexible and adaptable
    • be good humoured
    • be able to undertake other duties as required
    • be in sympathy with the mission and objectives of Jewish Blind & Disabled

     

    Salary

    £18,080 pa dependent on skills and experience

     

    Hours

    On an ad hoc rota basis with other resident staff

     

    Holidays

    20 days per annum plus 8 bank holidays

     

    Job Type

    Permanent

     

    Location

    North West/North East London and Bushey